Q. How do I allocate money to a fund?

To allocate money to a fund, you will need the role of Fund Manager. Whether you need to establish a starting fund allocation or shift an existing fund allocation up or down, the basic process remains the same:

1. Login to Alma
2. Navigate to Acquisitions > Acquisitions Infrastructure > Funds and Ledgers
3. Locate the Ledger that contains the fund and select Edit
4. Click on the Funds tab
5. Find the fund that needs to be updated and click Edit.
6. Click the Transactions tab.
7. Click Allocate Funds.
8. Enter the Allocation Amount.
   1. If your fund balance is $0: enter the total fund allocation amount.
   2. If your fund balance is already set and you are adjusting the allocation:
      1. Perform the math to determine how much money needs to be added/removed from the existing allocation to get the new allocation you want for the fund
      2. For example, if you have a fund allocated $100 and you want to change it to $200, then the Allocation amount entered into Alma would be $100 – the amount needed to get from the existing $100 allocation to the new $200 allocation. 
9. Click Add allocation transaction and select Confirm.
10. Select Save.

Instructions can also be found in the Alma Acquisitions—Creating an Alma Allocated Fund documentation under Step 6: Edit the fund to create a fund allocation.